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IDG Global Candidate Privacy Policy

  1. General Provisions

    This Global Candidate Privacy Policy (“Privacy Policy”) applies to the Processing of Personal Data in connection with the recruitment process carried out by IDG, Inc. and Group Undertakings (“IDG” or “we”). IDG Group Undertakings are the International Data Corporation, Inc. and Group Undertakings (“IDC”) and IDG Communications, Inc. dba Foundry and Group Undertakings (“Foundry”). A full list of Foundry Group Undertakings, including addresses, is available online here. A full list of IDC Group Undertakings, including addresses, is available online here.

    The purpose of this Privacy Policy is to inform you how IDG acquires, stores, Processes, and protects your Personal Data when you apply for a job at IDG or any of its Group Undertakings, including what categories of Personal Data, purposes of Processing and your rights as a Data Subject are and how you may exercise them.

    IDG is a global company that attracts Candidates from diverse backgrounds and regions. We respect the privacy rights of all Candidates and are committed to protecting their Personal Data in accordance with applicable Data Protection Laws. This Privacy Policy applies to the extent the Processing of your Personal Data is not subject to any local Privacy Policy. For Candidates applying from the EU or UK, please visit our Candidate Privacy Policy (EU&UK) which adheres to the local data protection laws in these regions.

    We recommend that you carefully familiarize yourself with this Privacy Policy.

  2. Definitions

    “Candidate” or “you” means any natural person who applies for a job position at IDG.

    “Data Protection Laws” means privacy, security and personal information protection laws and regulations applicable to IDG or the Candidate in the country in which the Candidate applies for a job at IDG.

    “Foundry” is defined in the heading of this Privacy Policy.

    “Group Undertakings” means members of the IDG, IDC, or Foundry group of companies, as the context requires. IDG Group Undertakings includes International Data Group Inc., IDC and Foundry.

    “IDC” is defined in the heading of this Privacy Policy.

    “IDG” or “we” is defined in the heading of this Privacy Policy.

    “Personal Data” means any information that identifies or is capable of identifying the Candidate, in accordance with the Data Protection Laws.

    “Privacy Policy” means this Global Candidate Privacy Policy.

    The terms “Controller”, “Data Subject”, “Processing”, “Processor”, “Personal Data Breach” and “Personal Data”, or their respective local variations, and where applicable “Business”, “Commercial Purpose”, “Consumer”, “Personal Information”, “Service Provider”, “Sell” and “Verifiable Consumer Request”, unless specifically defined otherwise herein, shall bear the respective meanings given to them in the applicable Data Protection Laws. With respect to any Personal Data subject to the CCPA, the Parties acknowledge that IDG is a “Service Provider” as this term is defined in the CCPA.

  3. Controller Of Personal Data

    In connection with the recruitment process, IDG Group Undertakings determine the purposes and means of the Processing of your Personal Data and therefore, act as a Controller.

    Depending on where you apply for the job, the Controller of your Personal Data is the Group Undertaking that carries out the recruitment process, as defined in the job posting.

  4. Purpose, Legal Basis, Scope, And Duration Of Processing Of Personal Data

    1. Scope of Processing

      We Process the following scope of your Personal Data: information that you provide in your resume and during the recruitment process, specifically your name and surname, residence address, email address, telephone, acquired education, current employment position, acquired work experience and skills, photograph, and any other Personal Data contained in your resume or otherwise provided to us by you. To the extent permitted by the applicable law and necessary for a given job position, we may also process a limited scope of information collected in the course of background checks and verification of references that you provide.

    2. Purposes and Legal Bases of Processing

      We only Process your Personal Data within the scope necessary for the fulfillment of our contractual or statutory obligations, based on our legitimate interests, or on the basis of consent granted by you for the purposes as set out below:

      1. Recruitment Process

        We primarily Process your Personal Data for the purposes of carrying out the recruitment process for a specific job position which you have applied for.

        The Processing of your Personal Data is necessary to evaluate the Candidates and conclude an employment contract between the successful Candidate and us. To the extent permitted by the applicable law and necessary for a given job position, we may also conduct background checks to verify whether you are eligible for the position that you applied for.

        We will process your Personal Data for the above-described purpose until the recruitment process relating to you is concluded.

      2. Legitimate Interests

        Following the recruitment process, we may also Process your Personal Data for the purpose of monitoring of the compliance with the recruitment process, determination, defense, and exercise of our legal rights, the resolution of any potential disputes relating to the recruitment process that you have participated in, or other legitimate interests of IDG. We may also process your data for analytical purposes so that we can analyze the recruitment process and better understand who is applying for our positions, helping us to determine the most effective way to advertise jobs, attract talent and fill open positions.

        We may continue to Process your Personal Data after the termination of the recruitment process if it is necessary to protect our legitimate interests; this period will typically not exceed the period of one year following the conclusion of the recruitment process.

      3. Information on Other Job Openings

        In the event that you grant us your consent, we will also Process your Personal Data for the purposes of contacting you in regard to other job openings in IDG Group Undertakings and the realization of potential future recruitment processes for such job positions.

        In such cases, we will continue to Process your Personal Data, at maximum for the period defined in the consent; this period will typically not exceed the period of three years from the time when consent was granted.

  5. Recipients Of Personal Data

    1. Sharing of Personal Data

      For the purposes described above, some categories of the Personal Data that we collect in connection with the recruitment process may be shared by us with third parties that may be independent Controllers or that act as our Processors. In particular, we may share Personal Data with:

      • IDG entities from the Group Undertakings;
      • third-party service providers, including providers of IT services, recruitment services or job advertising services;
      • public authorities or other third parties, if it is necessary to comply with the applicable law or protect IDG’s legitimate interests.

    2. Safeguards

      We ensure that the access of recipients to Personal Data is limited to the scope necessary for the purpose for which the Personal Data is shared, in accordance with the applicable laws. We have put in place sufficient contractual safeguards for the purpose of protecting the Personal Data shared with recipients.

  6. Data Security

    With regard to the possible impending risk of harm to you as the Data Subject, we have implemented and maintain appropriate technical and organizational measures, internal controls, and information security processes in accordance with the applicable Data Protection Laws and best business practices. At the same time, we take into consideration the state of technological development with the goal of protecting your Personal Data from accidental loss, destruction, alterations, and unauthorized disclosure or access. Such measures may, among other things, include taking reasonable steps to ensure adequate management of access roles, using encrypted communication channels, the liability of relevant employees who have access to your data, training of employees, regular backups, procedures for data renewal and management of incidents, and software protection for devices on which Personal Data are stored.

  7. Contact Details

    If you have any questions relating to the Processing of your Personal Data or about this Privacy Policy, please contact our Privacy Team at the email address dataprivacy@idg.com.

  8. Updates To The Privacy Policy

    We may modify or update the Privacy Policy from time to time. Any changes to this Privacy Policy shall become effective when published on the relevant website of IDG and/or its Group Undertakings.

    This Privacy Policy was last updated on September 23, 2024.

Questions?

For all matters related to privacy and the collection, processing, use and storage of your personal data, please contact our Privacy Team at the email address dataprivacy@idg.com.

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